Why QuickBooks Isn’t As Easy As It Looks

Why Quickbooks

There are 2 things that every small business seems to learn very quickly if they didn’t already know them before starting:

  • Resources are more limited than we think
  • It’s impossible to do everything on our own

In many ways, simply realizing these 2 truths early on can help move things along much quicker and help small businesses get past these hurdles and on to the next stage of their business. Dwelling on these 2 points and spending countless hours trying to argue them only end up hurting the business in the long run.

What does this have to do with QuickBooks?

Every business understands that they must carefully manage their books in order to keep the doors open and grow and expand. Even though keeping accurate financial records is essential, some small businesses struggle knowing how to do this effectively. Knowing that resources are limited, they may be attracted to a program like QuickBooks, which promises to be user friendly and intuitive enough that someone in the business could handle it in addition to their other responsibilities.

Commonly Overlooked Obstacles

  • Set Up Time. QuickBooks doesn’t necessarily come out of the box ready to use for your specific business. Often, there is some initial set up that needs to take place that can be time consuming. While there are some great tutorials and other guides available, for most small businesses, it comes down to time. They simply don’t have the time or employee resources to invest into the set up.
  • Limitations. Most businesses will start out with the basic version of QuickBooks. It is primarily designed for a user with very limited accounting needs. If your business is one that requires more advanced specifications, you could be looking at upgrades or it could be that QuickBooks just isn’t the right option for your specific business.
  • Upgrades. As with most software, there will be upgrades to QuickBooks that will need to happen along the way. It may be tempting to overlook these upgrades at first, but if left undone, the missing upgrades can lead to issues down the road. To keep up with the upgrades, you’re now back to spending time and manpower that you may not have.

Let’s go back to the 2 things every small business learns as they are starting. Yes, QuickBooks may be the answer to low resources (money) to begin with. It may be cheaper to use the software instead of hiring an accountant or outsourcing your accounting to a firm. But by trying to use QuickBooks on their own, many businesses have quickly run into point number 2: it’s sometimes impossible to do everything on your own.

Related: What an Audit Could Mean for your Business

Need Help With Quickbooks?

Are you looking for an alternative to QuickBooks that fits into your budget and allows you to focus your efforts on other parts of your business? Call Hacker Accounting and find out what we have to offer. Let’s discuss your needs and find out if we are a solution. 602-375-5251

Chris Hacker
Chris has been working in the bookkeeping and accounting field for over 15 years preparing business, income and payroll taxes. Chris has a bachelor’s degree from Arizona State and is an Enrolled Agent with the Internal Revenue Service.