How to Hire the Right Subcontractors

Right Subcontractors

Whether you are an individual looking for someone to do work around your home or office, or if you are a business owner looking for help on a specific project, you may find that the best solution is to hire a subcontractor to complete the work. Using a subcontractor is a smart way to avoid having to hire an employee, which leads to paying employee expenses and taxes.

Related: How to motivate subcontractors to work more efficiently 

If you have never hired or worked with a subcontractor before, you may have reservations or questions on how to find the right subcontractor for your project. Here are a few ideas on what to look for:

Clear Communication

Even though you are hiring a subcontractor for their expertise and knowledge in a specific field, you will most likely find that there is some management involved. It’s important to find someone you can work well with. To start with, you and your subcontractor must be on the same page as to what the project entails and what the final expectations are. It’s crucial that you find someone that you can communicate with clearly and who seems to understand and grasp your vision of the project.

Spend some time talking with prospective subcontractors for just a few minutes to make sure you are able to communicate well with them. Ask them key questions and listen closely to their answers. You should be able to tell right away if this is a subcontractor that you can communicate well with.


One of the best ways to find a subcontractor that is qualified and capable of fulfilling your expectations is to simply ask friends, colleagues and even competitors. You will find that these people are able to provide great referrals and references for what you’re looking for.

Since these referrals often come from someone whose opinion you value, they are likely to be well qualified and capable. You can move forward with confidence knowing that they have completed similar work before. You are taking much less of a risk hiring a referral from someone you know rather than a stranger that you’ve never worked with before.

Subcontractor Rates

You can learn quite a bit about a subcontractor based on his or her rates and the way they present those rates. Instinctively, most of us want to try to pay a subcontractor the least amount as possible. However, as with most things, you get what you pay for. A subcontractor who has very low rates may not be fully qualified to accomplish the task at hand. Pay attention to not only how much a contractor charges, but also their confidence level when they present their rates. It is sometimes worth paying someone an above average rate to ensure the job is done correctly the first time.

For more advice on hiring the right subcontractor, please feel free to give us a call at 602-375-5251. We have been working with subcontractors for many years and can advise you on the benefits of contracting work rather than hiring employees.

Chris Hacker
Chris has been working in the bookkeeping and accounting field for over 15 years preparing business, income and payroll taxes. Chris has a bachelor’s degree from Arizona State and is an Enrolled Agent with the Internal Revenue Service.